Blog - Page 7 of 10 - Office PowerUps

20Jun 2013 by Charlie Nichols No Comments

Print Column Headings on Every Page in Excel

100 level, Excel

Print column headings on every page in Excel so that every page printed has the labels at the top of the columns. This will save a bunch of flipping back and forth to keep track of what you are reading on subsequent pages. The few steps below are specifically for Excel 2010, but they’ll general apply to your version of Excel too. The key is to get to the Page Setup dialog box where you will specify which row contains your column headings. How to print column headings on every page in Excel 2010 In Excel 2010, go to the Page Layout tab and click Print Titles. This is in the Page Setup group on the ribbon. Go to the Sheet tab on the Page Setup dialog box. Here, you…

18Jun 2013 by Charlie Nichols 12 Comments

TFS Daily Emails

PowerShell

[wp_ad_camp_1] [wp_ad_camp_4] TFS Daily Emails: How to get regular TFS query results into your inbox automatically Team Foundation Server (TFS) allows you to create queries and save them as personal views or team views. You can even set up alerts on individual work items assigned to you so you know when they’re created or changed. However, TFS doesn’t give you a way to get a recurring snapshot of the TFS view you created into your inbox automatically. Sometimes waiting for a change event isn't what you're looking for. I’ve used the process outlined below for TFS daily emails and it’s been working great for me. I’m using a combination of the following: PowerShellTFS 2010Outlook 2010Task Scheduler You may not have the exact same versions as I’m working with, but the…

11Jun 2013 by Charlie Nichols 21 Comments

Display icons in SharePoint lists

SharePoint

[wp_ad_camp_1] [wp_ad_camp_4] How to display status icons in a SharePoint list I needed to display a KPI indicator icon in one of my SharePoint list columns. To display status icons in SharePoint lists in my case, I needed to show a Red/Yellow/Green status symbol. I couldn’t find a setting in SharePoint that made this easy as I had done in Excel and Project before. But then a colleague showed me a little trick that scratched the itch just fine. The setup You’ll need to have a field that carries a value that the user can set. In my case, I created a field called “Status” and made it a drop-down select list with the values “Red”, “Yellow”, and “Green”. Next, I created a calculated field I called “Status Indicator”. The…

30May 2013 by Charlie Nichols 14 Comments

How to create a resource utilization chart in Excel

300 level, Excel

[wp_ad_camp_1] [wp_ad_camp_4] "Resource utilization charts" The name I use to refer to these charts is “resource utilization chart”. I use this name because that’s what I’ve come to know them as within Microsoft Project. They may have another, better suited name. If so feel free to note that in the comments below. Edit: Resource utilization histogram Going for a PMP certification? You'll need A Guide to the Project Management Body of Knowledge: PMBOK(R) Guide. Strategy for creating the resource utilization chart The general strategy here is to use a stacked column chart, and define a pair of calculated fields from the data that will actually be charted. I explain that more below, and use a scenario that may be similar to one of yours to help make it clear. So,…

28May 2013 by Charlie Nichols No Comments

Seamlessly install and deploy your Excel XLL add-in

Development, Excel, Utilities

[wp_ad_camp_1] [wp_ad_camp_4] Automatically install Excel Add-In Once you've created your Excel add-in you'll want to get it installed on your customer's instances of Excel, right? Excel add-in deployment can easily be automated using the Excel Add In Automatic Installer. As the name suggests, you can automatically install Excel add in XLLs and XLAs with this setup extension. Excel add-in deployment There are many web pages that give an overview of the steps that would need to get automated for an Excel add-in deployment - so it's doable. I spent a bunch of time culling through the advice that worked, and the advice that didn't work so well for my own Excel add-in deployment tool. I've repackaged that work into a utility that can help make your add-in get installed seamlessly. Save…

24May 2013 by Charlie Nichols 1 Comment

Fuzzy search in Excel to find similar text values in Excel

300 level, Excel

[wp_ad_camp_1] [wp_ad_camp_4] Sometimes you have a need to compare text strings that don't exactly match. You might need to match "(425)555-1212" to "4255551212" for example. Or perhaps you'd like to match "12345 Main st" to "12345 main street". The Excel PowerUps Premium Suite add-in (available as a free trial download) includes a function that helps you do just that by enabling a fuzzy search in Excel. Fuzzy Search and Replace If you want to do a fuzzy search and replace you can use the Fuzzy Find and Replace tool. You can see an example of it's use here. Fuzzy Search in Excel with a New Function for your Formulas The function is called pwrSIMILARITY. It simply compares the two text strings and returns a percentage value that represents how similar the…

24May 2013 by Charlie Nichols No Comments

How to generate a random date between two dates

300 level, Excel

How do you generate a random date between two dates? I was asked how to generate a set of random dates between two dates. At first glance, it didn't look like Excel had a function that would easily allow that. However, it turns out that using the RANDBETWEEN function is perfectly suited for this. Sample formula You will use the DATE function to specify your start and end dates for the range. Let's say you want to generate a date between January 1, 2013 and December 31, 2013. The function would look like the following. =RANDBETWEEN(DATE(2013,1,1),DATE(2013,12,31)) How does this work? This works because the DATE function returns a number that represents the date value in Excel. Then RANDBETWEEN generates a random number between those two date values (or numbers). The…

24Apr 2013 by Charlie Nichols No Comments

How to use Excel’s conditional formatting feature to detect potential typos

100 level, Excel

Do you need to quickly identify values that are unique from a list within Excel? One reason for uniqueness of a value may be it's misspelled or there has been an entry or typographic error on the data. Excel makes it really easy with its conditional formatting feature. It takes just a few clicks. First, just highlight the values that you want to detect unique values, possibly misspellings or typos in. Next, click Conditional Formatting up in the ribbon. Then click Highlight Cells Rules, then click Duplicate Values. Change the value "Duplicate" to "Unique" in the dialog box that pops up next. Then click OK. Voila -- the unique values in your list are highlighted for you. There you go.

22Apr 2013 by Charlie Nichols No Comments

How to quickly and easily detect duplicate values in an Excel list

100 level, Excel

[wp_ad_camp_1] [wp_ad_camp_4] Detect Duplicates in Excel Column Do you need to quickly detect duplicates in Excel columns? Excel makes it really easy with its conditional formatting feature. It takes just a few clicks using built-in capabilities of Excel. Here is a quick overview to see first hand how to do it. First, just highlight the values that you want to detect duplicates in. You will need to be sure to highlight the range because otherwise you'll be trying to detect duplicates within a single cell which will not work. Also note that the matching will be done for the entire cell rather than a subset or substring within the cell. Next, click Conditional Formatting up in the ribbon. Then click Highlight Cells Rules, then click Duplicate Values. You can just…

14Apr 2013 by Charlie Nichols 2 Comments

How to use Excel to test a list of URLs or links to see if any are broken

200 level, Excel

[wp_ad_camp_1] [wp_ad_camp_4] Link checking in Excel Out of the box, Excel doesn't test links to see if they're broken. It does have a HYPERLINK function to make some text you've formatted as a URL to be clickable. But you still need to click the link, which is a pain with a long list. But with this cool add-in for Excel you can test your entire list using one of its Web Assistant functions called pwrISBROKENURL. It does just what you think it might -- it returns a TRUE value is the URL is broken. Using this function for checking links can be a huge time saver. You can use it as simply as in this example. =pwrISBROKENURL("https://officepowerups.com/brokenurl") You can use this in a more complex formula and use more complex…